Information collected is usually defined as being either anonymous or personally identifiable. Anonymous information refers to data that cannot be tied back to a specific individual. Personal information includes any factual or subjective information, recorded or not about an identifiable individual.

This Privacy Policy discloses IPMA-Canada's privacy practices and contains detailed information about the following:

1. Who is the Privacy Officer for IPMA-Canada?
2. What information of yours does IPMA-Canada collect?
3. Who has access to this information and what is it used for?
4. How long does IPMA-Canada keep the information collected?
5. What types of security procedures are in place to protect against the loss, misuse or alteration of your information?
6. How can you access or modify your IPMA-Canada member information?
7. How can you opt out at any time from use of your personal information?

IPMA-Canada will update this policy from time to time, so please check back periodically. When such changes occur, you will see the word "updated" next to the Privacy Policy link on each page on IPMA-Canada. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will revise the policy, inform all our members and prominently post such changes prior to implementing them.

Frequently Asked Questions

Our goal is to become your destination for HR-related information by providing information and services, and to offer products that are most relevant to you in the most convenient way. To achieve this goal, IPMA-Canada collects information about its members and participants in its events. IPMA-Canada does not collect cookies from visitors to its website.

IPMA-Canada collects personal information in the following ways:

In order to be re-certified, you will be required to share information on your continuous learning activities.

Membership lists, which contain all the information collected on the application, are maintained at the National Office only. This is used for invoice creation, payment processing and statistical purposes such to determine as the number of members by Chapter or by type of organization. Accuracy is maintained through annual renewal by members themselves and through follow-up by delegated officers, as required. Members no longer in good standing are regularly removed from the lists.

Modified lists containing name, title, address, email information and membership renewal date are provided to delegated Association officials to maintain membership lists up to date and to make contact with members as well as to make decisions on professional development events relevant to the membership and to develop activities to encourage new members. The National Office and local Chapters also use these lists to mail or email IPMA-Canada event and newsletter, marketing and other IPMA-Canada membership information to active members. On the membership application and the membership renewal form, you are asked if you would like these valuable membership services.

From time to time, membership lists containing name, title and address information are provided to third parties, either as partners or for Association revenue generation, only for the express purpose of providing our members with information on relevant human resources professional development events or other HR information of benefit to our members. No email addresses are provided. On the membership application and the membership renewal form you are asked if you would like this service.

In some Chapters, membership lists containing names, addresses and email addresses are provided to other members for networking and contact purposes. On the membership application and the membership renewal form, you are asked if you would like this service.

Information is collected by the Chapters or National Offices and is viewed by IPMA-Canada and IPMA-HR Certification Committee members for the purpose of approving the applications only. A notation on status is added to the membership list once certification or re-certification is granted.

What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?

IPMA-Canada is committed to ensuring the privacy of personal information and has security measures, such as firewalls and passwords in place to attempt to protect against the loss, misuse and alteration of your user data under our control. IPMA-Canada has implemented strict rules for employees who have access either to the databases that store user information or to the servers that host our services. We shred all personal information before disposal. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take many precautions to prevent such unfortunate occurrences. Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is transmitted in a secure way to the banking institution.

Information provided to a third party goes with a contract specifying its one time use and with a clause to protect the privacy of the personal information in accordance with PIPEDA. In addition, we have a tracking system to identify if unauthorized use occurs. We will make a complaint against any company who is fraudulent in the use of IPMA-Canada information.

You are ultimately responsible for the security of your IPMA-Canada member ID and password. You may not share your IPMA-Canada member ID and password with colleagues or friends so they can access content or features on IPMA-Canada website that are restricted to IPMA-Canada members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

How can IPMA-Canada members view or modify their personal information?

IPMA-Canada members can access their personal information at any time. IPMA-Canada members have the following options for changing and modifying information previously provided:

Visit: www.ipma-aigp.ca (members only section - password protected). There is a web form available.

E-mail: info@ipma-aigp.ca

Send mail to the following postal address:

IPMA-Canada asks its members on its application forms to allow for specific uses of their information. If approval is not given, then their personal information is removed from the membership lists.

However, at any time members may opt out of receiving communications or services from IPMA-Canada and/or our partners. If you no longer wish to receive specific communications or services, please advise us at the contact points provided in Question and Answer 6.